TAKING CARE OF EVERY DETAIL IN EVERY EVENT
Why use our Event Management Service?
When it comes to planning and executing a successful event every detail counts. Planning an conference is a big task and can have a heavy administrative burden.
Our Event Management service turns your detailed requirements into a seamless and effective package, designed specifically for your event.
We can create, manage and deliver a smooth, one-stop-shop service which does the heavy lifting of essential administrative tasks whilst streamlining the experience for your delegates, giving you the time to concentrate on the important things.
We will save you time
Our Event Managers will take on many of the time-consuming administrative tasks right from the early planning stages.
We will save you money
By using our Event Management Service you can actually save money. Consider this; what is the hidden cost of planning your event if you do not use a professional?
We are event experts
Our Events Managers are extremely experienced in all aspects of Event Management. They know exactly what needs to be done to ensure your event is a success meaning you don't need to worry.
Event Management Packages
For your ease we have bundled our services into two different packages, (the Principal and the Chancellor) providing either a standard or enhanced service offering with a per delegate fee structure. Our packages include a dedicated Conference & Event Manager and a Co-ordinator to arrange your event. Your dedicated team will be on hand to support with the logistical management of planning your event.
To learn more and to request a costing please enquire directly.
Delegate Management, Registration and Administration
| Services | Principal Package | Chancellor Package |
|---|---|---|
| Design, set up and manage online delegate registration page | Included | Included |
| Collection of delegate registration fees via credit card payments | Included | Included |
| Collection of delegate fees via invoices including debt collecting | - | Included |
| Producing and sending confirmations, joining instructions and receipts to delegates | Included | Included |
| Dedicated delegate support via phone & email, including a unique conference email address. | Included | Included |
| Sourcing and production of a branded lanyard or badge per delegate | Included | Included |
| Sourcing of delegate bag and contents* | - | Included |
| Collation of delegate feedback post conference | Included | Included |
| Production of certificate of attendance | Included | Included |
| Manning of the delegate registration desk on the day. (Two members of staff for two hours) | Included | Included |
Financial Management
| Services | Principal Package | Chancellor Package |
|---|---|---|
| Data management and real-time reporting | Included | Included |
| Preparation of final accounts and transfer of funds | Included | Included |
| Provide support and guidance on budgets | Included | Included |
| Set up a conference account to collect registration fees | Included | Included |
Social and Partners Programme Management
| Services | Principal Package | Chancellor Package |
|---|---|---|
| Social and Partners Programme Management | - | Included |
Additional items
| Services | Principal Package | Chancellor Package |
|---|---|---|
| Liaison with speakers, sponsors, exhibitors as required ** | - | Included |
| Attendance at committee meetings if required *** | - | Included |
Minimum Number 60 delegates
* Additional cost for purchasing items and for packing the bags ** Does not include Travel Management *** Additional travel costs may apply if outside the local area and additional team member’s time may be chargeable
Additional services available on request including Accommodation finding, full profit and loss account post event and additional onsite management.